OldMutual Personal Assistant : our time is now to be your exceptional best at Old Mutual!
South Africa · Johannesburg, Gauteng, South Africa
OldMutual Personal Assistant Job Description
Enhance the heads and their teams effectiveness by providing administrative and assistance to both them and their teams.
Enhance the head’s effectiveness by providing administrative and personal support and assistance.
CLICK TO FOLLOW US ON TIKTOK
- Deal effectively with telephone calls, queries, messages and receive and direct internal and external clients/visitors appropriately.
- Organize and maintain diaries and ensure that appointments are communicated and confirmed with relevant internal and external parties.
- Arrange payment of invoices and maintain records and monitor the relevant budgets in this regard.
- Identify and schedule appropriate venue, travel and accommodation arrangements and manage the logistics of all venue, travel and accommodation requirements.
- Prepare meeting schedules, agendas, meeting minutes, correspondence, reports and memos with high quality and in a timely manner.
- Handle confidential information in an appropriate manner and ensure proper filing.
- Attend to meetings and team administrative requirements, such as preparation of reports; documents; presentations; venues, refreshments, access authorisations and equipment requirements.
- Assist with the on-boarding of new employees by arranging computer access, telephone access, parking, working station/office, stationery for new staff; and schedule meetings with relevant stakeholders as part of their orientation.
- Maintain and update the Conflict of Interest (COI) Broker spend register
Service delivery to ensure customer satisfaction
- Maintain service, quality and desired outputs within a specific functional process through ensuring compliance to tactical policies, procedures and standards.
- Establish productive operational relationships with key stakeholders in the various channels and administrative teams.
- Develop work routines in line with operational plans / schedules in order to manage achievement of service delivery goals.
- Share knowledge on, and participate in the creation of new standards, control systems and procedures to maintain service delivery.
Cost control and governance adherence
- Proactively ensure use of time, of resources, money, materials or equipment is in line with policies and procedures.
- Comply with corporate governance policies, procedures and standards.
- Operate within agreed mandates.
Quality people practices
- Align own behaviour with the organisation culture and values.
- Share and transfer product, process and systems knowledge to colleagues.
- Ensure achievement of own performance objectives.
- Actively share information with other team members regarding successes, issues, trends and ideas.
- Actively participate in own professional development and career path.
- Actively promote a culture of learning and high performance culture amongst team members.
Experience, knowledge & skills required
- Grade 12.
- Post Matric qualification advantageous.
- 3 – 5 years’ experience as a Personal Assistant supporting Executive/Senior management level.
- Extensive knowledge and experience using the Microsoft Office suite, specifically MS Projects, Excel and PowerPoint.
- Excellent e-mail and diary management and effective meeting planning skills
Skills
Education
Closing Date
06 September 2023
Old Mutual Limited is pro-vaccination and encourages its workforce to be fully vaccinated against Covid-19.
All prospective employees are required to disclose their vaccination status as part of the recruitment process.
Please refer to the Old Mutual’s Covid-19 vaccination policy for further detail. Kindly note that Old Mutual reserves the right to reinstate the requirement to vaccinate at any point if it is of the view that it is imperative to do so.
