General Office Administrator

4236

Administration and Facility Services

Johannesburg, ZA

For over 75 years, BIC has been creating ingeniously simple and joyful products that are a part of every heart and home.

As a member of our team, you’ll be a part of reigniting a beloved brand as we continue to reimagine everyday essentials in new, sustainable and responsible ways.

Our “roll up your sleeves and get the job done” approach to work creates an environment where self-starters, problem solvers and innovative thinkers thrive. BIC team members are empowered to take ownership of their careers and bring their unique perspectives to the table to make a meaningful impact on our mission.

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It’s a colorful world – make your mark by joining the BIC team today.

JOB DESCRIPTION 

As an Administrative Assistant you will be providing administrative support to the Executive Assistant, as detailed below. The position would also require driving, so a valid driver’s license is essential.  Suitable for an individual who is dependable, disciplined, can multi-task and a team player.

MAIN RESPONSIBILITIES / TASKS
•       Assist the Executive Assistant to the Managing Director.
•       Assist reception with answering the company telephone according to the pre-described company standard and ensure that they are transferred to the correct employee.
•       Greet individuals entering the office building, determine nature and purpose of visit and notify relevant staff member of their visitors.                                                                                                                                                                                       
•       Distributing of mail and parcels received at reception.
•       Co-ordinate courier companies.
•       Prepare correspondence and documentation.
•       Schedule appointments in Outlook.
•       Maintaining and purchasing of water and coffee.
•       Ordering and distributing stationery and maintaining stationery stock for the Admin and Accounts Departments.
•       Placing of orders in JDE.
•       Purchasing of office consumables.
•       Willing to assist other departments with administrative duties, when required.     
•       Assist with travel arrangements as instructed by Executive Assistant.
•       Helping HR department with wrapping & distribution of birthday gifts.
•       Distributing e-mail from Info.SA@bicworld.com to relevant staff members daily.
•       Assisting with company function arrangements.
•       Updating and checking cleaning inventory stock list.
•       Arranging filing for accounts and admin department.
•       Assisting with expense claims. 
•       Assisting with subsistence orders.
•       Arranging deliveries and pick-ups
•       Always keeping pool vehicles organized, clean and tidy.
•       Filling up the fuel tanks of pool vehicles when needed.
•       Inspecting delivery vehicles and report any abnormalities.
•       Excellent navigation skills.
 

BIC is an Equal Opportunity Employer. We strongly commit to hiring people with different backgrounds and experiences to help us build better products, make better decisions, and better serve our customers. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, veteran status, disability status, or similar characteristics. All employment is decided based on qualifications, merit, and business need.

BIC is not seeking assistance or accepting unsolicited resumes from search firms for this employment opportunity. Regardless of past practice, all resumes submitted by search firms to any team member at BIC via email, or directly to a BIC team member in any form without a valid written search agreement in place for that position will be deemed the sole property of BIC, and no fee will be paid in the event the candidate is hired by BIC as a result of the referral or through other means.